MAJOR DUTIES

• Plans, coordinates, organizes, conducts and supervises various sports programs including but not limited to adult softball, adult kickball, adult basketball, adult volleyball, youth basketball, pickleball and youth baseball
• Schedules, plans and promotes activities, programs and leagues for the community and residents
• Oversees registration for activities and programs, develop team rosters, and maintain league rules
• Inputs all leagues schedules into the master schedule and communicates with the Assistant Directors on scheduling needs
• Manages and oversees the department wide coaching requirement database: including all annual background screenings, seasonal coaching training, and CPR training
• Manages time sheet entries of all assigned part-time staff. Reviews and approves hours for payroll
• Serves as the point of contact and liaison for all new recreational program applications and approved POFA’s. Manages all required processes including insurance, documentation, rosters, and user fees
• Oversee the interviewing, hiring, training, and scheduling of programs supervisors for assigned leagues and programs
• Supervises and trains volunteer coaches for various sports programs
• Manages the scheduling of all activities and facility users for re-occurring groups and activities including but not limited to cross-country course activity, disc golf leagues and events, grass volleyball activities, and senior citizen programs
• Serves as the point of contact and manages scheduling all camp programs within the parks’ facilities 
• Oversee the scheduling of programs and activities of the pickleball facility
• Maintains inventory of game day equipment and supplies in all basketball gyms and oversees purchasing equipment and supplies for programs as needed
• Maintains online services for the department including website, website design and online registration for areas of responsibility
• Manages contract agreements as applicable and ensures all agreements are in compliance with city policy for athletic programs including but not limited to sponsorships, uniforms, and equipment contracts
• Provides general supervision of and inspects parks facilities for safety compliance. Assist in the evaluation of field conditions and make decisions as to the playability of the fields
• Handles issues of concern with parents, participants, staff, or volunteers. Addresses conflict resolution and prepares letters, emails and other communications about any disciplinary actions or suspensions from the league
• Prepares, presents, and implements new programs and community engaging events
• Implements, manages, and creates marketing and social media initiatives including use of Facebook, Instagram, Google Drive, Canva, and other software management applications
• Purchases equipment and supplies for programs; maintains inventory
• Prepares budget requests for programs and activities; ensures compliance with budget
• Works closely with Assistant Directors and Special Events Program Supervisor on overseeing the master parks schedules for events, programs, and athletics
• Performs other related duties as assigned

 KNOWLEDGE AND SKILLS REQUIRED

• Knowledge of City and department policies and procedures, relevant state laws, and city ordinances
• Knowledge of the principals and practices of special event programming
• Knowledge of the standards and practices of municipal sports and recreation programs
• Knowledge of the rules and equipment of various sports and activities
• Knowledge of modern office practices and procedures
• Knowledge of City policies and ordinances, including personnel and purchasing regulations
• Knowledge of basic accounting
• Skill in organizing and prioritizing work
• Skill in dealing with the public
• Skill in interpersonal relations
• Skill in the use of a personal computer and various spreadsheets, and database software packages
• Skills in oral and written communication

SCOPE AND EFFECT

The purpose of this position is to supervise athletic programming for the city. Success in this position results in well planned and successful athletics, tournament events, and programs.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The work is typically performed in an office or at field sites while sitting, standing or walking.

SUPERVISORY CONTROLS

This position reports directly to the Assistant Director for Athletics and Events.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over assigned personnel including but not limited to Program Supervisors, Tennis, Coordinator, Recreation Coordinator, and any Temporary/Part Time employees, volunteers, or court workers that the Parks Department uses.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree (Master’s preferred) or knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study in Parks and Recreation, Marketing/Advertising, Public Relations or related to the occupational field
• Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with 1-3 years’ experience or service in a supervisory role
• Experience of at least 1 year of experience in the areas of athletics and recreational programming is required. Experience 3-5 years preferred in the areas of Athletic and Recreation coordination, with emphasis on league and program management
• Possession of or ability to readily obtain a valid Driver’s License issued by the State of Tennessee for the type of vehicle or equipment operated
• Proficient with computer skills including but not limited to: Microsoft Office, Adobe, Canva, Photoshop (or related program), Facebook and Instagram
• CPRP (Certified Park and Recreation Professional) is preferred

More Information: https://www.hvilletn.org/Jobs.aspx?UniqueId=109&From=All&CommunityJobs=False&JobID=Recreation-Supervisor-67